5 Custom Sales Beat Updates You Can Share With Your Team

What Is Sales Beat?

In our last post we talked about Why Your Sales Team Should Use Sales Beat and gave you 10 creative ways to use it within your team. Now, we’re adding to that list.

Sales Beat transforms your Sales team into a streamlined and connected team that thrives on collaboration. With the Custom Update card, it’s your opportunity to make Sales Beat the true nerve center of your team.

Here are 5 custom Sales Beat updates that you can share with your team:

1. Give a Shout-Out

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People love shout-outs. It’s a positive public acknowledgement of respect and good work. In Sales Beat, you can give multiple kinds of shout-outs. You can spotlight a top performing rep who’s crushing their deals or boost team spirit at the end of the month.

2. FYI

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Your company has just hired a new Sales Development Representative – congrats! Use a Custom Update card on Sales Beat to announce the new hire to your entire Sales team and get them excited about their new colleague.

3. Marketing Announcement

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As Marketers, you’ve worked hard on a brand new Case Study, now it’s time to share it with your Sales team. (More on Sales and Marketing alignment here). In Sales Beat, you can seamlessly slip in new marketing collateral right into your Sales team’s workflow.

4. Share Relevant Articles

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Your team shares a lot of articles, whether through email or group chat. Until now there hasn’t been a centralized place to share articles and learn about closed deals in one feed. In Sales Beat, you can do just that. Now you can inform your entire team with the latest and most relevant articles straight into their workflow.

5. Ask a Question

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Sales isn’t just about asking customers and prospects the right questions, it’s also about asking your colleagues for the right answers. In Sales Beat, you can do just that. Need to ask Marketing a question or need help with a deal? Ask on Sales Beat.

 

How does your team use the Custom Update card? Let us know in the comments section below. For more information on how to get your team on Sales Beat, watch this video and contact our Sales team.

Why Your Sales Team Should Use Sales Beat

What’s Sales Beat?

It’s the nerve center for the modern, collaborative sales team that gives you real-time insights on what’s going on across your sales floor. Reps will know what messaging works and managers are better informed to coach their team with the advice they need to close every deal.

There are ten pre-existing cards that your team can deploy on Sales Beat. Here are 10 ways to get creative with those cards:

1. Deal Alert: Get Your Team Excited About the Future

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Congrats, you closed a deal and rang the gong! As a sales rep, this is a huge win for you. For a manager, the Deal Alert card is the opportunity to track the future of your company’s sales with revenue and deal size metrics while adding a competitive motivator amongst your sales team.

Think about it – if you close a deal today for $5,000 and that company grows within the next three months, that deal could double – if you play your cards right that means more $$ for your company.

2. Top Reps Across Your Team: Ramp Reps Faster

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You’re a new hire, it’s your first sales job and you want to get to know your new company. Where do you start? Well, start looking at the Top Reps Across Your Team card and talk to those reps about best practices. Those top reps are doing it right. And you’re hungry to get to the top – so put time on their calendars and get on that leaderboard now.

3. Top Templates Across Your Team: Get Behind the Scenes

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Sales reps everywhere want to know the secret sauce that makes an email irresistible to a prospect. With the Top Templates Across Your Team card, you can get a behind the scenes look on what’s working for your peers, improve your writing and ultimately climb up the leaderboard.

4. Deal Alert: Prep for a Call

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A fellow sales rep just closed a deal, don’t simply congratulate them on their win – learn from their win. Analyze and use the information provided on the Deal Alert cards to prep for an upcoming call. If you’ve got a similar company in your pipeline, use this Deal Alert as ammo and leverage for similar deals.

Example talk track: “Your competitor just bought our product and said they’re going to use it to ramp the 10 new reps they hired last week.”

5. Most Used Team Template: Have Some Fun

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Sales Managers want to keep a pulse on what’s happening within their sales team. Instead of guessing what’s going on, look at the data provided on the Most Used Team Template and learn what’s popular and working for your team. Take that information and coach them along and provide actionable next steps.

6. Your Top Performing Template: Boost Your Productivity

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Stop copying and pasting your emails. Instead, save two minutes per email and use a template. Keep a lookout for the Your Top Performing Template card to amplify your productivity throughout the day.

7. Top Reps Across Your Team: Eye on the Competition

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Sales reps are naturally competitive. They want to get ahead on their deals and climb up the leaderboard. Great sales reps will have their eyes glued to the Top Reps Across Your Team card to see who’s moving through the ranks and where they land.

Make a game of it – send more emails, improve your messaging and stay hungry for the top of the leaderboard.

8. New Template Shared With You: Help Others in Their Day-to-Day

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Even if sales reps are competitive, some still want to help their peers out. Winning sales teams however will share their most creative emails to see what works.

9. Your Top Performing Email: Get Insightful Research

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You already use Tout’s tracking, templates and analytics in your sales process. With the Your Top Performing Email card, get all the research and information you need (because this card is all about you). Get hyper-personalized and real-time insights on how this particular email is your secret weapon and know exactly when to use it next.

10. New Shared Group: Be Strategic

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Here’s the use case: a sales rep closes an upsell deal and shares a new email group to that company’s Customer Success Manager to facilitate the onboarding process. Cross-team collaboration for the win.

 

Have an even more creative way to use Sales Beat? Add yours in the comments below. And for more information on how to get your team on Sales Beat, contact Sales or watch this video:

The Key is Company Culture (And Why It Matters)

Work isn’t easy. It should be a challenging and rewarding experience all at the same time. But what makes it all worthwhile is your company’s culture. Culture sustains and breathes life into every employee – and it’s one of the top reasons an employees joins and stays on your team.

We here at ToutApp highly value and covet our company culture. We’ve adopted the #iclosedeals mantra and have applied it to every role at the company. Yes, every role. I’m the company’s storyteller – but with every piece of content, tweet or product write up – I’m closing a deal. For an Engineer, every time he deploys a new feature or writes new lines of code into the database – he’s closing a deal. #weclosedeals at ToutApp.

So what does a sustainable company culture mean to the evolving roles within sales and marketing? And why does it all matter?

A Common Purpose

Sales and marketing share a common purpose in their respective roles at the company – they want to bring in new customers and add to the company’s revenue. It’s the leadership’s responsibility to make that crystal clear for every new hire from day one. If everyone has a common core understanding of their purpose, it leads to a collaborative environment across teams and the entire company.

Employees, no matter department, want to know that what they’re doing is making true impact and adding value to their company. They want to feel valued for their work and contributions.

Training and Competency Check

The words “work training” for any employee have the connotation of being boring and dreadful. A three-hour long training session in the middle day on a Tuesday? No thank you. But, if it’s already ingrained in your company culture to have collaborative and effective trainings – employees will flock to these meetings as a chance to top off their skill levels and check up on their product competency.

For sales and marketing, a cross-training session is step one in aligning the the two teams and bridging the vast divide between them. So, leadership team – don’t be afraid of scheduling those long meetings – in the end they matter and lead to high productivity for all parties involved.

Two-Way Communication

Communication is the key to happiness. Sales happiness, customer happiness or engineering happiness. An open, two-way communication channel between sales reps to managers, sales reps to marketing, managers to leadership and even employees to leadership – it’s important.

Employees should look forward to walking through your company’s office doors in the morning. While the work that do during the day should be challenging, company communication should not be. An open culture of communication leads to happy employees that are more willing to break the mold, be more productive and are more likely to go above and beyond.

Growth Path

As we’ve discussed in length the importance of instilling a common purpose for all employees, an efficient training method and keeping an open channel of communication – all of this is great and needs to lead somewhere. Employees want to know that when they join a team, there’s a potential for growth.

Make it a priority. If you’ve got an entry-level Market Development Representative who is fresh out of college – let them know of the opportunities that lay ahead for them, should they succeed in their role. If you’ve just hired your first Marketing Coordinator, ask them early on what they’re interested in and align their goals with their future.

In Conclusion

As your company continues to grow, don’t lose track your identity. Company culture is more important than you think. Develop a culture that will never stop evolving together as a team.

Don Draper is One of the Best Closers

One of the best salesmen in recent history is rarely seen without his classic and impeccably tailored American suit, a white button-down dress shirt, a pocket square and long trench coat. He’s often heralded as a creative genius and his official title is a Creative Director at an Advertising Agency. Don’t be fooled though – he’s got grit, a razor-sharp insatiable desire to win deals, an incredible sales acumen and the tenacity to take action with any prospect.

Albeit fictional (and technically an Ad Man) – Don Draper has the makings to be one of the best salesmen.

This upcoming Sunday marks the end of an era. We’re closing the books on the 60s, the entire Mad Men gang and Don Draper himself. Before we send off Don & the Gang, let’s recap the five best pitches, speeches and moments that proves that Don Draper is one of the greatest salesman in history.

1. You Are the Product: Mad Men Rules


Watch show creator, Matthew Weiner, and the cast of Mad Men talk about the voice and allure of Don Draper.

2. Don Selling “The Carousel” to Kodak

Mad Men – Selling “The Carousel” to Kodak from Miko Photo on Vimeo.

Quite possibly one of the best moments in TV history. After Don’s emotionally stirring pitch, the Kodak execs are left speechless and awestruck.

3. Don Draper & Lucky Strike

Much of Season 1 revolved around the Lucky Strike account – in his final pitch of “it’s toasted,” Don finally wins them over.

4. Draper, Sterling and Dow Chemical

Imagine if every salesperson said that above line to their clients – think about how that would change the sales world.

5. Don Draper & Life … Cereal

In this episode, we see Don’s life pre-Ad Man. In his previous life, Don was a fur salesmen and a relentless follower of one particular client: Roger Sterling.

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When Don pitches a concept, much like a sales pitch, he does it in person. He’s wearing that perfectly tailored suit, his hair is neat and he’s usually standing–giving him the leverage of authority while talking to his clients. In the 1960s, this is how the advertising and sales world functioned. Today, there’s less of the whole business-lunch-handshake song and dance.

Even though we’re no longer living in the Draper era of sharp suits, the core of the sales industry is still the same. It doesn’t matter what you’re doing, there’s always an aspect of selling to it.

We’ll miss you Don.

A look at LinkedIn’s Top 10 Global Buzzwords

It’s January. The start of a new year and for many companies, the start of a new hiring budget.

Many job seekers say to themselves, “this is the year I’ll look for a new job.” Whether job seekers are looking for opportunities in a new industry, a company move or just looking for a more challenging position – studies show that January is the time to do that. There’s just something about a new year that inspires many to start thinking about the future and their careers.

But, before your start massively updating your skills and experiences on LinkedIn – take a few notes from their annual report of 2014 buzzwords and nix ‘em from your profile.

“If you’re motivated about your career, passionate about doing your best work, and are highly creative, then I’ve got news for you: so is everyone else,” writes Catherine Fisher, the Director of Corporate Communications & LinkedIn Career Expert.

Yikes. I think we’re all guilty of using at least one of those words on our LinkedIn profile and résumé.

Should we all bust out thesauruses en masse?

Fisher suggests, “don’t go to your trusty thesaurus and replace one buzzword with another lackluster adjective. Rather, include examples that illustrate how you’re motivated.”

So, in short, it’s less about using words such as “motivated,” “passionate” and “creative”—anyone and everyone should describe themselves as those adjectives. In Journalism school, I was taught the show don’t tell method and I think that applies here.

Instead of showing how motivated you are as a person, provide an anecdote of a time where you were relentless in pursuit of something—whether it’s selling a product, writing a story or solving a problem.

Telling a hiring manager that you’re motivated doesn’t really mean anything. Rather, showing a hiring manager exactly how you’re motivated does paint a vivid picture.

Today, LinkedIn is encouraging their users to update their profiles and eliminate buzzwords. You can read more about their Brand YOU Year here.

Photo courtesy of LinkedIn.

Sales 3.0: Personalization at Scale

In Part One, we established how taking a marketing automation approach to sales is dated and destined to fail. We introduced how successful salespeople deliver relevant content to both empower the buyer and initiate a mutually beneficial relationship.

Predictable Revenue: End of an era.

Traditional sales theory taught us to use Aaron Ross’ Predictable Revenue as a model for our sales outreach. The message is clear and simple: go high and ask for the referral. I can speak to the use-case for this approach and have deployed it to generate revenue, however this method was used at Salesforce.com in 2004.

We’re at the tail end of 2014, today’s buyer expects a different experience. A relationship that begins with an education on how similar companies are addressing the same challenge.

This is challenging for Sales professionals to implement at scale, as the prior theory simply required templates and a delivery mechanism. The success of this method has lead to an undercurrent around sales intelligence. Sales professionals are starting to ask questions:

How many emails does it take to generate a reply?

How long should I engage with a buyer?

Who should I engage with within an organization?

These are important, but I’d like to focus our attention in a different direction.

The number of emails means nothing.

In a webinar in April, I introduced the concept that it’s not the number of emails, rather the content that drives engagement. Information overload leads buyers to want one email, not ten. It’s simple: send one email instead of ten – just make the one email 10x better.

Sales communication through email boils down to two types: (1) “Nurture” messages to educate the buyer and (2) “Activation” messages to incentivize buyer action. (1) is in your control, while the buyer’s existing business environment affects (2).

With the release of LinkedIn Sales Navigator, sales professionals now have access to a treasure trove of data, and possess the ability to push organizational and individual trigger events to their inbox.

Breaking through the buyer’s status quo is tough. I’ll defer to Jamie Shanks on how he defines the six trigger events that lead to action:

  1. Company gets acquired
  2. Competitor releases new product/solution
  3. Incumbent sales rep leaves
  4. Prospect changes decision maker
  5. Prospect wins large account – increased capital availability
  6. Capital raise

Using these events, sales professionals can determine the right messaging and engage the buyer at the right time to activate an action.

But, how do companies achieve personalization at scale?

There is a common thread throughout the the fastest growing companies. Individuals who are able to deliver personalized messages without sacrificing value – while somehow magically painting broad outreach strokes – are infinitely more successful.

The 10/80/10 Model. 

The philosophy is widespread, but the concept has never been articulated. This method was implemented at Responsys and drove revenue from 80M to 200M over the course of 16 months. The concept draws on several themes: Hoffman & Barrows’ Why You Why Now; Elias’ Shift Selling; Grant’s Give & Take.

The Breakdown:

10: Spend the most energy on your message’s opener – the first 10% of your email (including your subject line) should enchant your buyer. The first sentence of an email has one purpose: engage the reader to read the second. How do you enchant your buyer? We’ve all heard the mantra: make it about them. This goes beyond mentioning one tidbit from their LinkedIn profile, rather employs leveraging technology to push trigger events to your inbox and intertwining the message with something hyper-relevant to the reader (e.g. a recent Twitter post declaring National Sandwich Day or perhaps a link to the Neil Diamond classic Sweet Caroline for those lucky enough to hold the name). Get creative.

80: If your reader continues, it’s because (1) Your 10 sparked a level of curiosity or (2) your 10 indicated utility in solving their current challenges — but best communications combine both curiosity and utility and weave in your value proposition for product/service. It’s imperative that you tailor the message to the persona of the buyer.

For example, if you’re trying to reach a VP of Marketing, focus your message so that it describes how your product/service would solve strategic challenges. Conversely, if you’re contacting a Manager or Analyst, refine your message to illustrate how your product service would solve day-to-day challenges of a tactical position.

10: If they’re still reading, they’ve crossed the chasm and now need confirmation that you’re credible (1) individual and (2) marketplace contender. You’ve piqued your reader’s interest, told him a bit about your company – now, tell him how you’re helping his peers — and make it easy for him to join them. At this moment, the reader would like to engage with you – make it easy for them. This doesn’t involve a call-to-action of “what time would work for you next week”. Make it easy for the reader to review your proposed times, and check their calendar to confirm if one of the times works with their schedule.

We’re all human, and it’s time to treat your reader like one. Personalization requires personality, and as sales people it’s our job to form mutually beneficial relationships. Let’s leave automation to the Marketing team and strive for personalization at scale.

 

December 31st: Sales Day or Vacation Day?

Today is Tuesday, December 16th, 2014. Excluding weekends and the Christmas holiday, that means there’s only 11 business days left in 2014. Translation: you’ve only got 11 days to close deals.

Having said that, if you haven’t established conversation with your prospects as of today — good luck. As the end of the year is fast approaching, people tend to unplug and rely on their trusty Out of Office (OOO) auto-reply. But, don’t turn into a Scrooge in the face of the “OOO” blocker. We at ToutApp still believe that Wednesday, December 31st will be one of your most important sales days of the year.

Think of December 31st in these terms: it’s another day to do what you do best. Sell.

Know Your Pipeline

As mentioned earlier, December 31st isn’t the best day to go around and try to open new business. It’s more than likely that you won’t be able to reach the right people, let alone anyone at all. December 31st is all about tying up loose ends. Wrangling in the stragglers and making sure they sign that DocuSign.

Chances are, you’re in sales at a company that has some sort of organized pipeline. You know your pipeline. And, you know exactly where each prospect is in that pipeline. If they’re in the training stages–great, make sure they have everything they need to get them going on January 5th. If a prospect is in final evaluation stages, give them a ring and close that deal.

Close from Anywhere

The beauty about technology, but more importantly, technology paired with sales is that you can close from anywhere. Your parents couch in your PJs? Close those deals. In an empty office in San Francisco? Close those deals.

If your prospects are like you–they’re just trying to close deals too. Sure, some of them will be OOO. But, maybe they’re in sales too and they’re trying to close out the year and quarter on a high mark.

What I’m saying is this, everyone needs a break from their family during the holidays, and they’re going to check their email. And, if they’re going to check their email you might as well sign them a DocuSign with an end-of-day expiration date.

Soon-to-Expire-Deal

On December 31, 2013, Market Wired published an article titled “Today is the year’s best day to buy a car.” Why? Because everyone loves a deal. Why pay full price on December 30th when you can cut a deal on December 31st? People wait until the last day of the year because the odds are in their favor. Last day of the year = prices are slashed!

Salespeople need to clear their inventory and meet their sales quota for the month. And people, well, we’re a buying culture and we’re always on the hunt for a deal.

Like any consumer, everyone knows that a good thing (like a deal) won’t stick around forever. There’s an steadfast expiration date. Unlike those Bed, Bath and Beyond 20% off coupons (though, technically, they have an expiry date–but the store honors them anyway).

It’s the last day of the year and if you don’t sign today, prices are going to skyrocket next day on January 1st.

On the prospects’ side, most likely, if they haven’t spent their entire 2014 budget yet–chances are they’re going to do it on that day. Prospects are on the hunt to spend the rest of their fiscal budget money and get the best deal to set them up for success in 2015.

What better way to end off a successful year than with a strong sales close? In the words of ToutApp’s VP of Sales, Eileen Wiens says, “It ain’t over until it’s over.”

Here’s to December 31st!

 

 

A Shout-out to You from ToutApp!

It’s that time of year again and we’re kicking off the holiday season a bit early this year, and wanted to give a huge shout-out to you. Yes, you—our amazing customer community.

Next week is Thanksgiving and the official start of the holiday season. Across the country, friends and family will gather around a table to share memorable moments from the year, have a good ‘ole time and say thanks to the people that mean the most to us. We here at ToutApp are no exception.

It’s no secret that that entire team at ToutApp loves our customers. We’ve even made a page on our shiny new website dedicated to you–that cutting edge sales team. As a Tout customer, you become a card carrying member of the Tout nation and a true voice in our company mission, product features and every day #toutlife. We’ve hosted customer dinners, happy hours, workshops and networking events all for you. Because you’re simply the best.

Welcome to The Closers Club, it’s for those who close deals.

One of those inaugural members of The Closers Club is the entire sales team at Kareo, an electronic health records company that streamlines everything from billing to collections for thousands of doctors’ practices nationwide. Headquartered out of Irvine, California–this team of closers are truly exceptional.

When Rick Palmer, the Sales Operations Manager at Kareo was continually faced with productivity and messaging roadblocks for his sales team — he found ToutApp to be his solution. Read more about the Kareo sales team and their story on how they supercharge productivity here or click the image below.

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So, in short, here’s to you. We hope you have a great start to your holiday season and bring on home those deals well into the new year, because we’re all closers here.

Jarvis is coming. Announcing the next wave of innovation from ToutApp

Today, we’re launching a brand new version of our Analytics platform. We’re also launching a brand new website and blog that really represents the soul of our company. And, we’re announcing the initiative around the next generation of our sales platform: Jarvis.

Today is a good day, and on this day, I thought I’d take some time to share thoughts about what’s ahead for us and the mission we’re embarking upon.

Looking Back

First, before talking about the the future, it’s always good to look back. About 11 months ago, we announced our Series A raise of $3.35m. And what a great eleven months it has been.

At the time of our raise, we had a fantastic product, an eight person team and some amazing customers and traction in the market. We took on the capital so that we could double down on what we were seeing in the market: a tremendous demand for beautifully designed software that helped make salespeople more successful.

Fast forward to today – we’ve not only made tremendous progress in our product offering, including enhancements across our Gmail, Outlook and Salesforce integrations, we’ve also grown in size by a factor of four. Growing and hiring more people is not a metric we optimize for — in fact, it is our goal to have an incredibly high employee to revenue ratio; however, size is still important because it does mean we have more resources to better serve our customers.

Another huge part of our growth has been the establishment of our management team. Earlier this year, we brought on Eileen Wiens to lead our sales team, and Cliff Cate to establish and lead our customer success discipline. We also brought on Daniel Barber to build out our sales development organization. Each and every one of these leaders have already made a tremendous impact to ToutApp and our customers and they’ve each gone on to hire great people to join our mission.

As we look back through the past three quarters, we’ve grown to over 350 enterprise accounts, more than 80,000 salespeople registered on the platform, and our platform is now processing 1m+ sales emails per month.

Our Mission

One of the most important things that we clarified this year was our mission. In order to define our mission, we also had to deeply articulate the vision for the company and what we think sales software should look like 5 years from now.

Why are we building this company? Why should our customers pick us over competition or copycats in the market? There are a million great business ideas, why are we here?

These were questions that I personally asked myself when starting the company back in 2011, but I’ve found it is great to keep revisiting and answering as the company grows. Because as we bring on more and more customers and as we learn more about their needs, the mission grows, and the vision grows, and it’s important to always clarify what we believe in.

The biggest thing we came to realize is one simple thing: we’re here to build software to actually sell, not manage sales. Amazing companies like Salesforce, Siebel, Goldmine and others have built great businesses for managing salespeople — but very few have truly achieved an effective way to make salespeople reach zen-like productivity.

Without fully realizing that distinction, we started our company with simple table stakes such as Tracking, Templates and Analytics for salespeople. As we continue to look to the future of our platform and our offering, we’ve realized that our mission is quite simple:

Tout Overview Deck - v6

Fortunately for us, when we empower salespeople, sales managers win too. Either way, we’re building software for people that say “I Close Deals.”

What’s Ahead

As we spent more time with customers and as we looked inward to clarify our mission and our vision, we set out to write the blueprint for what sales software should look like if it were to be done right.

And as that blueprint came together, we started to see patterns emerge around where salespeople needed the most help, where managers could provide help and how software can elevate the game of an entire sales team.

We’ve already set out to deliver on this audacious roadmap. We’re calling this initiative Jarvis. We could not be more excited about what’s ahead for our company, our platform and for our customers.

Today, we’re launching the first installment of Jarvis, our revamped analytics offering. If you are an existing customer, you can check out your own report here, and if you are not yet a customer, you can learn more about it here.

In Conclusion

I want to take this moment to thank all of our absolutely amazing customers. Each and every one of you are working to build great sales teams using the best technology and we thank you for partnering with us.

As we forge ahead, don’t think of us as sales acceleration software, not sales engagement software, or sales communications software. We’re sales software, and we build it to empower you.

ToutApp named a Top 10 Fastest Growing Cloud App of Q3 2014

The cloud is the future. We trust the cloud to run our businesses, store data and be a reliable ally when we need to send documents. Quarterly, Skyhigh Networks, a cloud security software provider publishes a list of the top 10 fastest growing cloud services; and ToutApp made the list for Q3 2014!

With more growth and team signups than ever, we’re thrilled to be included in Skyhigh Networks’ list alongside BlueJeans, ProofHQ, Doodle, Wunderlist, and other great companies. To make their list, Skyhigh Networks publishes information on cloud trends based on anonymized usage data of over 8,000 cloud companies and over 13 million of enterprise users.

That’s a lot of people.

So, a huge shout out to you—our users for continuing to give us feedback about ToutApp, so we can make it better for you, every day. Keep closing those deals.